Take a look at some common issues experienced to keep in mind as you plan one-on-one meetings with your employees and teammates in the office.
Common Issues with Manager-Direct Report Touchbases
They are time consuming
The time commitment that comes along with these meeting is not one to be scoffed at. Especially if you are managing a larger team of employees, you will come to realize that they take up quite a bit of time.
You have to decide the frequency of these meetings – will they be each week? Each month? Each quarter?
But regardless of how often they occur, they can take a large amount of time, especially if they go over time, which is likely to happen when you are in an engaging conversation. Make sure to weigh the cost against the benefit of these meetings when scheduling them and deciding upon the frequency.
You may also want to consider having group touch bases to cut down on the time commitment, if there is a way to plan them that would make sense.
They can be too unstructured and ambiguous
Having meetings that are simply time to check-in or catch up can result in these meetings being too unstructured and ambiguous.
In order to maximize the efficiency and effectiveness of these touch bases, it’s important to correctly set expectations with direct reports prior to the date of the meetings, request a proposed agenda, or set an agenda yourself of what should be discussed.
This will mitigate the risk of both parties being unprepared for the meeting and, in turn, them becoming more or less a waste of time.
They may feel forced
There may be times when your direct report simply does not need to meet, and that is okay. Allowing for these meetings to be canceled if there is a lack of agenda items is acceptable, because if not, they could start to feel forced.
A smart work life is all about maximizing your time, so you certainly do not want to end up wasting time at a meeting that has little benefit for either party.
Be sure to let your employees know that you want to meet and are there for them, but you don’t want them to feel like the meetings are a chore or unnecessary obligation on their workload.
How a PEO Can Help
A PEO can be helpful in planning meetings between managers and direct reports. Furthermore, a PEO can assist in identifying the best method of planning these meetings, potential problems in them, and areas for improvement.
Finally, they can adequately identify the costs and benefits of these meetings so that they can be adequately planned for maximum gain to the business.
To find a PEO that will best match the needs of your business and the culture of your organization, call us to receive a complimentary competitive analysis.