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January 11, 2017 by
aliereadvisors
Even though meetings can sometimes be both a time suck and a drag, we think that manager-direct report touch bases are important.

Why? Because they enhance your relationship with your employees, motivate them, and have many other diverse perks that better your business as a whole.

With that being said, planning these meetings can be tough, and it’s important to include all of the key components to ensure you are getting the maximum bang-for-your buck. After all, they are quite the time commitment.

With that being said, take a look at the top components of these meetings, listed and explained below.

The Top Components of Manager-Direct Report Touch Bases

An agenda should be set ahead of time

In order to ensure these meetings do not become a waste of time, request that your direct report send a proposed agenda along at least one business day prior to the meeting.

They can add any items on there they would like to discuss such as problems they are struggling with, ideas they have, or areas they would like to develop in.

As their manager, you can also add agenda items – but be sure to let them know what they are ahead of time, too, so they may prepare themselves for the meeting.

An agenda sets the tone of the meeting, gives it just enough structure, and allows both parties to be adequately prepared when they walk into the room.

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These sessions should be a whole hour

Blocking off a whole hour on your calendar for these meetings is the best way to go. That is because they could certainly take the entire time, and when you get involved in these beneficial and in depth conversations, you don’t want them to be cut short.

If the meetings do not take the full hour, no worries, but it is always better to have the time than to not have enough and run into a scheduling snafu.

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Be adaptive to the ebbs and flows of the conversation

As a manager, it’s your role to be adaptive to wherever these conversations go. Perhaps they will turn into a conversation about employee benefits, or the individual’s projected career path, or they could even veer into something more personal.

While you should always work to adequately navigate the conversation to prevent getting too off track, you should also be open to talking through whatever the employee feels comfortable with as well as what they feel the need to discuss.

This will enhance your relationship with them, build trust, and will allow the employee to feel heard, valued, and appreciated.

How a PEO Can Help

Especially if you’ve never hosted these meetings before, it can be tricky to get started. A PEO can help to not only coordinate the meetings but to design them so that you will get the maximum benefit from them, making the best use of your time and helping your business to be more successful overall.

To learn more about finding the right PEO for your organization, call us today and receive a complimentary competitive analysis.

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